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Guide to Customs Administration

Guide to Export Declaration

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Guide to export declaration

Any person who intends to export goods must file an export declaration with and have it accepted by the head of the customs office having jurisdiction over the area where the goods intended for export are stored.

  • To file an export declaration, the owner of goods for export or a state-certified qualified specialist (licensed customs broker, customs brokers’ corporation, or juristic person for handling clearance) needs only to complete and send an export declaration form to the KCS e-Clearance System electronically by means of the Electronic Data Interchange (EDI) system for export clearance or the data processing equipment of the ‘Export Declaration Assistance Center’.
  • If the export declarant has electronically received a notice of any errors regarding the contents of the sent export declaration or intends to correct the declared contents, he/she needs only to re-send the declaration data including the corrected contents under the original submission number. If any matters requiring correction have appeared after a submission number was granted, it is necessary to complete an export declaration correction approval application form and then electronically send it and submit evidential data to the head of the customs office having jurisdiction over the place of customs clearance or the head of the customs office having jurisdiction over the applicant’s location area. However, if such declaration contents are subject to autonomous correction or if the correction details can be verified through the export declaration correction approval application only, submission of evidential data may be omitted.
  • A filed export declaration takes effect when a declaration number is granted to it by the KCS e-Clearance System.
  • Depending on the relevant case, the methods of accepting a filed export declaration are classified into automatic acceptance, acceptance after examination by customs officials, and acceptance after inspection. If the filed export declaration is accepted, the head of the relevant customs office will issue an export declaration completion certificate (i.e. a ‘pre-loading export declaration completion certificate’ if issued before the loading of the goods and an ‘export-fulfilled export declaration completion certificate’ if issued after the completion of shipping).
  • In addition, if the contents of the electronic documents kept in the KCS e-Clearance System are different from the contents of the issued export declaration completion certificate, the contents of the electronic documents kept in the KCS e-Clearance System are deemed as the original.

Completion and acceptance of an export declaration form

  • An export declaration must be prepared by completing a declaration form prescribed by the Korea Customs Service in accordance with the guidelines for export declaration form completion.
  • There are three methods of processing the declaration form for the goods on which an export declaration has been filed: automatic acceptance, acceptance after examination, and acceptance after inspection.
a. Completion and acceptance of an export declaration form
  • This means that an export declaration is automatically accepted by data processing. An export declaration filed on goods not subject to inspection or submission of documents is also automatically accepted by the KCS e-Clearance System.
  • Goods for which an export declaration form must be submitted to the Customs when filing an export declaration (goods subject to submission of documents) are as follows:
    • Goods which need certification of the requirements satisfied before acceptance of the filed export declaration in the Public Notification of the Designation of Goods Subject to Confirmation by the Head of a Customs Office and the Methods of Confirmation under the provisions of Article 226 (Certification and Verification of Permission, Approval. etc.) of the Act and goods which need certification (however, except in cases where the details of the requirements for export can be verified through the electronic data processing network connected to the relevant export approval agency)
    • Re-export of goods which are different from the contents of the contract or export of goods cleared through customs for import on condition of re-export
    • Goods on which the exporter files an export declaration by submitting required documents or makes a request for customs inspection for the sake of reduction or exemption of customs duties, etc., refund of paid customs duties or post management when re-importing such goods
    • Goods which have been notified to the declarant by the export clearance system as goods subject to submission of documents
b. Acceptance after examination
  • This method applies to goods inspection of which is omitted among the goods the declaration of which is not subject to automatic acceptance. Customs officials accept the filed declaration after examining the declared contents
c. Acceptance after inspection
  • Although inspection of goods for export is generally omitted in principle, the filed export declaration is accepted after performing actual inspection of the goods for export judged to need inspection by the head of a customs office among the goods which need to be verified as actual articles and the goods which have been sorted out as high-risk articles.
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